Enter a value that defines an area definition, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base area type for a record. The system will apply the accumulation of GLOA and GLA changes to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that specify changes to the base location type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable area change 1-5)

Enter user-defined codes from UDC table 15/AR that defines adjustments to the base location type for gross leaseable area (GLA).

Program ID

The system displays one of the following values:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system included the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This area offers a summary of the Gross Lease Occupancy Refresh program (R15141) and talks about how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing alternatives for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to determine gross lease inhabited location (GLOA) and gross leasable location (GLA) for all units in a building or residential or commercial property for a given period. You can supply the details from the R15141 report to brokers who are looking for residential or commercial properties to lease and to property managers who can supply the details to prospective occupants.

When you run the R15141 program, the system:

- Uses the dates gone into in the processing options to identify the amount of time, based upon the lease dates, for which the estimations apply.

- Retrieves the GLOA worth from the Lease Master Detail table (F15017).

- Retrieves the GLA value from the Area Master table (F1514).

- Retrieves GLOA and GLA modification values from the Area Master table (F1514).

Processing alternatives enable you to specify how the system performs the calculations, as well as whether the computations should be carried out for all lease statuses and lease types. You can likewise run the program for specific building (business system) classification codes to determine tenancy for a group of structures (for example, the occupancy on A-rated residential or commercial properties).

You can run and save multiple versions of the R15141 program. For example, you can run the program using area worths from the very first of the month and then run the program again using area worths from completion of the month. You can also run the R15141 program to acquire GLA and GLOA outcomes for a specified area definition to guarantee a more accurate denominator estimation for share element denominator and occupant exemption rule estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA adjustment area types specified in Area Definitions table (F15142) will be used to change the worths for GLOA and GLA that are occupied in the F15141 table.

Note. You need to run the Gross Lease Occupancy Refresh program (R15141) for expenditure involvement when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) because these programs obtain worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing options enable you to specify the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the start date or the ending date that the system utilizes to determine gross leasable areas (GLA) and gross lease inhabited locations (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify a computation technique from UDC table 15/OM that identifies the occupied location for a system. Values are:

1: Select area values since the very first day of the month.

2: Select area worths as of the last day of the month.

3: Select location worths as of the 15th day of the month.

4: Select a typical location for the month. (Average = Total occupied location/ Days in the month.)

4. Refresh Action

Specify which actions take place when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and revitalize (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing option. The system will then re-calculate occupancy.

1: Delete only. The process will end after the system erases records from F15141.

Note. If you get in 1 in the Deletion Method processing alternative, you must still get in a calculation method and area definition to figure out the records the systems chooses for deletion.

5. Deletion Method

Specify how records are selected for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based upon data selection, date range, computation approach, and area definition values in the processing options.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area definition to use to compute the occupied area for an unit.

The base location type is utilized to compute unadjusted area values for GLOA and GLA. If you enter adjustment area types for GLOA and GLA, the system will use those location amounts to the unadjusted area worths for GLOA and GLA.

7. Include Committed as Occupied

Specify whether an unit is inhabited or vacant for the time duration from the commitment date to the lease start date. Values are:

Blank: The system is uninhabited.

1: The system is occupied.

Lease Status

Specify which leases to choose for processing based on the lease status; use this processing option in combination with the Lease Status 1 through Lease Status 10 processing alternatives. Values are:

Blank: Process all leases for all lease statuses.

1: Select.

2: Omit. The system processes leases for all other lease statuses.

2. Lease Status 1 through 11. Lease Status 10

Specify user-defined codes from UDC table 15/LS that identify a lease status for the system to utilize when picking leades for processing; utilize this processing option in combination with the Select/Omit Flag processing option.

12. Include Blank Lease Statuses in Select/Omit List

Specify whether to include leases with a blank lease status in the select/omit list. Values are:

1. Select/Omit Flag

Specify which rents to choose for processing based upon the lease type; use this processing alternative in combination with the Lease Type 1 through Lease Type 10 processing options. Values are:

Blank: Select all lease types.

S: Select.

O: Omit.

2. Lease Type 1 through 11. Lease Type 10

Specify the lease types to select or leave out based on the worth defined in the Select/Omit Flag processing option.

12. Include Blank Lease Types in Select/Omit list

Specify whether to consist of leases with a blank lease enter the select/omit list. Values are:

Blank: Do not include.

1: Include.

Print

1. Print Edit Report

Specify whether to and what kind of report the system prints. Values are:

Blank: Do not print a report.

1: Print all records that are updated to the F15141 table.

2: Print records with alerting messages only.

Revising Gross Lease Occupancy Information

This area supplies an overview of gross lease tenancy info and discusses how to revise gross lease occupancy information.

Understanding Gross Lease Occupancy Information

After you produce tenancy information by running the Gross Lease Occupancy Refresh program (R15141), you can utilize the Gross Lease Occupancy Information program (P151410) to examine the occupancy information. The results of the R15141 program show the changes to GLOA and GLA based upon the area meaning.

On the Deal with GLOA type, you can pick records to evaluate by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and then summarize the shown records by residential or commercial property, building, or unit. By enabling one or more options, you can show GLOA (gross lease occupied area), GLA (gross leasable area), and tenancy percentages. You can also pick the overalls that appear. The system displays 12 months of tenancy information for the defined start date.

If you summarize records by unit, you can modify the GLA or GLOA quantities as needed, and then lock the worths to prevent them from being updated in the future. The system offers 2 lock fields so that you can lock GLA, GLOA, or both. When you revise any information, including lock flags, the system updates the Gross Lease Occupied Areas table (F15141).

Forms Used to Revise Gross Lease Occupancy Information

Form Name

FormID

Navigation

Usage

Deal with GLOA

W151410A

Tenant & Lease Information (G1511), Gross Lease Occupancy Information

Review gross occupancy information and select records to modify.

Note. You can select records to revise just when you summarize records by system.